Privacy Policy

Who we are

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to any comments submitted via our contact form. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

Information you submit via our contact form will be used solely to respond to your query or to make improvements to this website.  We will only collect your basic personal data such as name and email address if you specifically provide these details in order for us to contact you at a later stage. Information will not be used for marketing purposes, or direct marketing purposes. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is consent. By submitting a contact form you give us consent.

What we do with it and who we share it with

The data will be used to communicate directly with you or to improve this website. All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. The data will be stored on a password-protected university drive.

Google Analytics

The SCOSYA website makes use of Google Analytics to produce anonymised statistics on website usage: to help us to improve our site and the experience of our users. Google Analytics uses cookies in this process. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. All data collected is anonymised. 


The SCOSYA website uses Google’s reCAPTCHA system to establish whether the computer user submitting the site’s contact form is human or an automated script. The system is used by SCOSYA purely to reduce spam messages.

Please consult the Google Privacy Policy and Terms of Service for further information.

How long do we keep it for?

Your data will be retained by the University for the duration of the SCOSYA project.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability. Where we have relied upon your consent to process your data, you also have the right to withdraw your consent at any time.

If you wish to exercise any of these rights, please submit your request via the webform or contact

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.


If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter. Our Data Protection Officer can be contacted at If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)